
BRAILLE SENSE 
MANUAL:
(For Software Version 4.0)



SECTION 6 Schedule Manager
TABLE OF CONTENTS


6. Schedule Manager	2
6.1 Overview	2
6.2 Starting Schedule Manager	2
6.3 Setting Date and Time	2
6.4 Adding a Schedule	3
6.4.1 Appointment Starting Date	4
6.4.2 Appointment Starting Time	4
6.4.3 Appointment Ending Date	5
6.4.4 Appointment Ending Time	5
6.4.5 Subject	5
6.4.6 Memo	6
6.4.7 Alarm Time	6
6.4.8 Setting a recurring Schedule	6
6.4.9 Confirm	9
6.4.10 Cancel	9
6.5 Find Schedule	10
6.6 Modify Schedule	11
6.7 Deleting a  Schedule	11
6.8 Printing a Schedule	12
6.9 Saving Appointments as a File	12
6.10 Backing Up and Restoring Your Appointments	13
6.10.1 Backup Schedule	13
6.10.2 Restore Schedule	13
6.10.3 Setting Backup Option	14
6.11 Setting Alarm Option	15
6.11.1 Alarm Duration	15
6.11.2 Alarm Repeat Interval Time	16
6.11.3 Repetition Times	16
6.11.4 Confirm	16
6.11.5 Cancel	16
6.12 Synchronizing With Microsoft Outlook	17
6.13 Hot Keys for the Schedule Manager	17

6. Schedule Manager


6.1 Overview

The Schedule manager is a program that is used to manage important information about appointments, anniversaries, and events.  The Schedule Manager can also inform you of appointments at a specified time.  You can start the schedule manager from the program menu, by pressing the up or down arrow key (space-1 or space-4) to move to schedule manager.  Then, press enter.  Or, you can press s (dots 2-3-4) in the program menu, which is the short cut.  The Schedule manager has two main dialog boxes:  add schedule and find schedule.  In add schedule, you can enter information about a new appointment.  Using find schedule, you can look for information about a specific appointment stored in the schedule manager, and you can edit or delete the schedule information that is stored.  

6.2 Starting Schedule Manager

If you press enter on schedule manager, or press p (dots 1-2-3-4) (which is the short cut) in the program menu, the find schedule dialog box will appear, so that you can search stored information.  The first thing you will hear is find date? followed by the current date.  If you want to add new schedule information, press space-m (dots 1-3-4) or F2 to bring up the menu.  Then, select add schedule, and then press enter.  Or, you can quickly open it by pressing enter-I (dots 2-4) in the find address dialog box.  As in other programs on the Braille Sense, you can use menus and shortcut keys in the schedule manager.  Section 6.12 lists all the hot keys and shortcut keys available in the schedule manager.

6.3 Setting Date and Time

When you use add schedule, find schedule, or wakeup call (which are located in the utility menu), you are asked to set the date and time.  The Braille Sense provides you with a consistent interface to enter time and date information in these dialog boxes.  So before we start talking about using the schedule manager in this section, we should explain how to enter the  date and time.  When you are asked to enter a date and time, you can either type in the date and time, or select it using shortcut keys, which are outlined at the end of this section.  When you type numbers in date/time, you can use either computer Braille (without a number sign) or regular grade 1 Braille (with or without a number sign).  When entering time, use hh mm format, two digits for the hour, and two digits for the minute.  For example, use 10 05 to enter 5 minutes past 10.  You can use a dash (-) or slash (/) to separate the hour field and minute field, but not a colon (:).  You can enter a date in mm dd yyyy format, which uses two digits for the month, two digits for the day, and four digits for the year, as in 09 01 2004 to enter September 01, 2004.  Again, you can use a space, dash (-), or slash (/) to separate the month, day, and year.  To set the date and time with shortcut keys, you can use the following commands.
      
1) Date setting keys
Move to the next day:  Space-6
Move to the previous day:  Space-3
Move to the next week:  Space-5
Move to the previous week:  Space-2
Move to the next month:  Space-4
Move to the previous month:  Space-1
Move to the next year:  Space-5-6
Move to the previous year:  Space-2-3

2) Time setting keys
Move to 1 hour after:  Space-4
Move to 1 hour before:  Space-1
Move to 10 minutes after:  Space-5
Move to 10 minutes before:  Space-2
Move to 1 minute after:  Space-6
Move to 1 minute before:  Space-3

6.4 Adding a Schedule

To add a new appointment, press space-m (dots 1-3-4) or F2 to bring up the menu.  Select add schedule, and press enter, or press enter-I (dots 2-4) in the find schedule dialog box.  The add schedule dialog box has a set of input fields, a confirm button, and a cancel button.  The input fields are appointment starting date, appointment starting time, appointment ending date, appointment ending time, subject, memo, and alarm time.  Among the input fields, you can move from one field to the next by pressing tab (space-4-5) or shift-tab (space-1-2).  For the subject and memo fields, you can type in text, and for the appointment starting date, appointment ending date, appointment starting time, appointment ending time fields, you can either type in a date/time, or select it using shortcut keys, as explained in section 6.3.  If you press enter on the confirm button, the schedule information will be saved.  If you press enter on cancel button, the entry will not be saved.  

6.4.1 Appointment Starting Date

When you start add schedule, the Appointment starting date edit box is displayed first. By default, this field is set to the current date, which can be changed in the set date and time in utility program.  If you want to use this date, just press tab (space-4-5) to move to the next field.  If you want to enter a new date, you want to type month/day/year in this order.  You can see 6.3 Setting Date and Time for more details about how to enter a date.  After you have entered the date, you should then press tab (space-4-5) to move to the next field.  If you press enter by accident right after filling in this field, you will get the message, input error, and then the focus moves to the subject field.

6.4.2 Appointment Starting Time

Appointment Starting Time is the second field in the add schedule dialog box.  Here you can set the time when your appointment starts.  By default, this field shows the current time, which can be changed in the set date and time in the utility program.  If you set the time format as 12 hour in this option, the time will be displayed in am/pm format.  Otherwise, the time will be displayed in 24 hour format.  If you want to change the time, you should enter the time as explained in 6.3 Setting Date and Time.  If you have set the time format to 12 hour, you will want to press space-x (dot 1-3-4-6) to change between am and pm.  After you have entered the time, press the tab (space-4-5) to move to the next field.  If you press enter by accident right after entering this field, you will get the message, input error, and then the focus will move to the subject field.

6.4.3 Appointment Ending Date

The Appointment Ending Date is the third field in the add schedule dialog box, and here you can set the date when the appointment ends.  By default, the same date as the date you set in the appointment starting date field is displayed.  If you want to use this date, you can press tab (space-4-5) to move to the next field.  If you want to enter a new date, you should type month/day/year in this order.  You can refer to 6.3 Setting Date and Time for more details about how to enter a date.  After you have changed the date, you can press tab (space-4-5) to move to the next field.  If you press enter by accident right after entering the date, you will get the message, input error, and the focus will move to the subject field. 

6.4.4 Appointment Ending Time

Appointment Ending Time is the fourth field in the add schedule dialog box.  Here you can set the time when the appointment ends.  By default, the same time as the time you set in the appointment starting time field is displayed.  If you want to change the time, type the time as you would in the appointment starting time.  You should refer to 6.3 Setting Date and Time for more details about how to enter the time.  After setting the time, press tab (space-4-5) to move to the next field.  If you press enter by accident right after entering the time, you will get the message, input error, and then the focus moves to the subject field.

6.4.5 Subject

Subject is the fifth field where you can type in the subject of an appointment.  If you do not enter anything in this field, you will not be able to save the record.  If you press enter after typing in the subject, the record will be saved, leaving the memo field empty, and the alarm time field set to its default value (time of appointment).  If you want to move to the next field, press tab (space-4-5), instead of enter.

6.4.6 Memo

In the Memo field, you can enter detailed information about an appointment.  Here, you can type in more than one line.  You can use most of the editing commands that are used in the word processor.  Press enter to enter information on a new line.  You can leave this field blank if you want to.  After you finish writing the information, you can press tab (space-4-5) to move to the next field. 

6.4.7 Alarm Time

The alarm time function allows you to set the time when you will be notified about an appointment.  The alarm is set relative to the appointment time.  For example, you may want the alarm to sound 30 minutes before your appointment, so that you are not late.  The default value for this field is set to time of appointment.  This means that the alarm will sound at the same time as you have set for your appointment.  You can set the time in the same way as when you set the appointment time.  The time can be set anywhere from one minute to twenty-three hours and fifty-nine minutes.  Refer to section 6.3 for more information about how to set the time.  If you attempt to set the time to 0, the Braille Sense will display the message, time of appointment.  If you do not want to set an alarm, press space-1 when alarm time is set to time of appointment.  Then, alarm off will be displayed, and the alarm for this appointment will be turned off.  After setting the alarm time, save this appointment by pressing enter, or by pressing tab (space-4-5) to move to the confirm button, and press enter.  If you have set the alarm time, it will go off at the specified time even if the Braille Sense is turned off.  If you want to stop the alarm, press backspace-enter.

6.4.8 Setting a recurring Schedule

You can set this option when the schedule you are creating currently recurs periodically.  If you clear this check box, the schedule will be set to occurring once.  You can check or uncheck this option by pressing space.  That is, if you press space when this box is checked, it will be unchecked, and if you press space when this box is unchecked, it will be checked.  If you have unchecked this, just press enter, or press tab (space-4-5) repeatedly to move to the confirm button and press enter, to save the schedule.  If you want to set recurrence schedule, you should press space and then press tab (space-4-5) or enter to move to the combo box where you can set the recurrence pattern.  In this combo box, you can select one of daily, weekly, monthly and yearly.  We will discuss these options in more detail in the next section.

6.4.8.1 Daily

If you select daily, and press tab (space-4-5), the focus will move to recurring interval of day edit box. Here, you can enter the number of days after which the appointment recurs. You can type a number between 1 and 999. If you enter 1, the appointment recurs every day, and if you enter 2, it recurs every other day. One thing you have to be careful when you use this is that the difference between the starting and ending date should be shorter than the recurring interval value. For example, suppose that the appointment starts at 09:00, Feb. 1, 2006, and ends at 12:00, Feb. 2, 2006. If you set the recurring interval to 1, you will get an error message The appointment duration should be shorter than the recurring interval. This is because it is logically impossible that the appointment duration is 27 hours, and the appointment recurs 24 hours. This rule is applied in the same way when you set weekly, monthly, or yearly recurring appoints. If you press tab (space-4-5) after setting the recurring interval, the recurrence ending date check box appears. By default, its unchecked, which indicates that there is no apparent ending date when the recurrence will stop. If you check this box by pressing space, and press tab (space-4-5), the focus will move to the edit combo box that asks for the ending date. Enter the date when the recurrence will stop. You can directly type the date, or you can set the date as described in 6.3 Setting date/time. Once you set the date, press tab (space-4-5) to move to the confirm button. 

6.4.8.2 Weekly

After you set the recurrence to weekly, press tab (space-4-5) to move to the recurring interval edit box. Here you can set after how many weeks the appointment will recur. You can type a number between 1 and 999. If you set it to 1, the appointment will recur every week, and if you set it to 2, it will recur every other week. The restriction on the recurring interval as in daily is applied to weekly. If the recurring interval is one week, the appointment duration should be shorter than one week. Otherwise, you will get an error message, The appointment duration should be shorter than the recurring interval.  If you press tab (space-4-5) after entering the recurring interval, the focus will move to a list box where you can select the day of the week on which the appointment recurs. You can move between the items in the list box, by pressing space-1 or space-4. To select or unselect the current item, press space. You can make more than one selection. If you dont select any day, it will be set to the todays day of the week. Press tab (space-4-5) after selecting the days of the week when the appointments recurs. Then the focus will move to set recurrence end date check box. You can set the recurrence end date as described in 6.4.8.1.

6.4.8.3 Monthly

If you press tab (space-4-5) after setting the recurrence to monthly, the focus will move to the recurring type combo box.  Here, you can set the recurring type as date or day of the week.  To move between the two options, you can use space-1 or space-4. date is used when you want to set an appointment recurring on the same day of a month, for example, on the 17th of every month, or every other month. On the other hand, day of the week is used when you want to set an appointment recurring on the same week and the day of the week of a month, for example, on Wednesday of the second week of every month. After selecting the recurring type, press tab (space-4-5) to move to the recurring interval. In this field, you set after how many months the appointment will recur. You can type a number between 1 and 999. If you press tab (space-4-5) after setting recurring interval, different fields will be shown depending on what you have selected in recurring type.  If you set the recurring type to date, an edit box will be shown, where you can type the day of the month when the appointment recurs. By default the date set in the appointment starting date is shown. You can type a number between 1 and 31. If you press tab (space-4-5) after setting this, the focus will move to recurrence end date and you can set the date in the same way as described in 6.4.8.1. If you have set the recurring type to day of the week, you will be asked the recurring week first. You can set this to first week, second week, third week, fourth week or last week.  This is for setting the week of a month when the appointment recurs. Here if you press tab (space-4-5), the focus will move to a combo box where you can select the day of the week when the appointment recurs. Since you can select only one of the 7 days, the one shown currently is the selected day. If you press tab (space-4-5) here, the focus will move to the recurrence end date check box, and you can set it in the same way as described in 6.4.8.1    

6.4.8.4 Yearly

If you set the recurrence to yearly, press tab (space-4-5) to move to the recurring type combo box. You can select either date or day of the week, and you can move between them by pressing space-1 or space-4.  If you set the recurring type to date, you can set the month and the day of the month when the appointment recurs. If you set it to day of the week, you can set the month, the week, and the day of the week when the appointment recurs every year. If you press tab (space-4-5) after setting recurring type, the focus will move to the month for recurrence combo box. You can select one of the 12 months by pressing space-1 or space-4.  If you press tab (space-4-5) here, the focus will move to different fields, depending on what you have set the recurring type to. If you have set the recurring type to date, the focus moves to day for recurrence edit box. You can type a number between 1 and 31 here. If you press tab (space-4-5) here, the focus will move to the recurring end date check box, using the same way as described in 6.4.8.1. If you have set the recurring type to day of the week, you have to set recurring week and day of week for recurrence.  You can set the values of these combo boxes in the same way as described in 6.4.8.3.

6.4.9 Confirm

If you press enter on the confirm button, the appointment will be saved, and the add schedule dialog box will be closed.

6.4.10 Cancel

If you press enter on the cancel button, the appointment information you entered will be discarded, and you will be asked to enter information about another appointment.  You can also cancel the entry by pressing space-e (dots 1-5).

6.5 Find Schedule

Find Schedule is used for searching Appointments that you have entered before. When you start schedule manager, the find schedule dialog box will be opened. You can also open this dialog box when you are in the add schedule dialog box, by pressing enter-s (dots 2-3-4). Or you can open the menu by pressing space-m (dots 1-3-4), and press enter on find schedule. You can find a schedule using its date. When the find schedule dialog box is opened, you will hear find date together with the current date in speech. On the Braille display, a message like find date? Sunday, Jan. 1, 2005 will be displayed. If you just press enter here, the appointments occurring today will be searched for. If you want to search for another date, you can type the date in the format mm/dd/yyyy, or use the move by date hotkeys as described in 6.3 Setting date/time. If you press enter after entering the date, the appointments occurring on the day will be shown. If there is no appointment on that day, no registered schedule will be displayed. Otherwise, the first appointment on that day will be displayed in the form of date, time, and subject.  If the appointment lasts for more than one day, multiple day appointment will be announced in speech, and c will be displayed in the Braille display. If the appointment recurs, recurring appointment will be announced in speech, and r will be displayed in the Braille display. If you registered more than one appointment for that day, you can move between the appointments on that day by pressing space-1 or space-4.  If you want to move to the first appointment on a day, you can press space-1-3, and if you want to move to the last appointment on the day, press space-4-6.  To move to the appointments on another day, press space-2 or space-5. Then, the previous/next appointment occurring within four months will be displayed. If you want to move to the first appointment registered in the schedule manager, press space-1-2-3, and if you want to move to the last appointment registered in the schedule manager, press space-4-5-6.
If you want to know more about a registered appointment, press enter on the desired appointment item. Then, if you press space-1 or space-4, you can read the appointment starting date, starting time, ending date, ending time, subject, and memo. 

6.6 Modify Schedule

You can modify an appointment that you have scheduled. First, move to the appointment you want to modify in the find result list. Press Enter-m (dots 1-3-4). Or open the menu by pressing space-m (dots 1-3-4) or F2 and press enter on modify schedule, or press the shortcut key e (dots 1-5) in the menu. Or you can press its hot key, enter-m (dots 1-3-4) in the find result list.  If the appointment is a recurring schedule, a prompt, displaying recurrence schedule?  type? will appear. This is asking whether you want to modify the recurring schedule or the schedule for a specific day. If you select this occurrence, you will make changes for the appointment of the day, but the recurring appointments on other days will not be changed. If you select the series, you will make changes for all the recurring appointments of the schedule. If you select cancel, modify schedule dialog box will not be opened and go back to the previous status. You can select these values by pressing space or backspace.  Press enter to open the modify schedule dialog box. This dialog box contains the same controls as in the add schedule dialog box. The only difference is that each field has the value entered previously. You can make changes in these fields in the same way as described in 6.4. If you change a recurring schedule, all the instances of the schedule will be changed according to the new values. Once you finish modifying the schedule, the information shown in the find result list will be updated accordingly.

6.7 Deleting a Schedule

If you want to delete a schedule, move to the schedule in the find result list. Then, press space-m (dots 1-3-4) to open the menu, and press enter on delete schedule.  Or you can press its hot key, space-d (dots 1-4-5) in the find result list. If the selected schedule is a recurring schedule, recurring appointment. Delete type? will be displayed. This is asking whether you want to delete the recurring schedule, or just the appointment for that day. If you select this occurrence, only the appointment on that day will be deleted. If you select the series, the recurring schedule itself will be deleted. You cannot select and delete multiple schedules at once. You can delete only the appointment currently focused. 

6.8 Printing a Schedule

After finding an appointment using the find schedule command (as explained in section 6.5), you can print an appointment that you have found using the print schedule command.  In the search results list, press space-p (dots 1-2-3-4), or call up the menu by pressing space-m (dots 1-3-4) or F2, and press p (dots 1-2-3-4), or select print schedule.  Then, press enter.  The Braille Sense will ask you to specify the beginning date of the appointments to be printed.  By default, the current date is displayed.  You can specify a date that you want to search for.  Refer to section 6.3 for information on how to enter dates.  Now, press tab (space-4-5) to set the end date of the appointments that you want to be printed.  Again, you can enter the dates, as explained in section 6.3.  If you press enter or tab (space-4-5), you will be asked to select the type of printer you will use.  Embosser is the default setting.  Press space to toggle between embosser, printer, and cancel.  If you press enter on cancel, printing will be cancelled.  If you have selected the appropriate printer type, you can press enter to start printing.  Before you press enter here, please make sure the Braille Sense is connected to the printer correctly.  After the printing is finished, the Braille Sense will display the search results list.

6.9 Saving Appointments as a File

You can save appointments stored in schedule manager as a document file.  In the search results list, press enter-t (dots 2-3-4-5), or call up the menu by pressing space-m (dots 1-3-4) or F2, and then select save schedule as file, and press enter, or press t (dots 2-3-4-5) in the menu.  Then, the Braille Sense will ask you to specify the beginning and end date of the appointments to be saved just like it did in print schedule.  After setting the beginning and end dates, press enter or tab (space-4-5), and the file save dialog box will be displayed to prompt you to enter the name and the format of the file to be saved.  This dialog box is the same as the save as dialog box in the word processor.  Please refer to section 4.1.4 for more information about the save as dialog box.

6.10 Backing Up and Restoring Your Appointments

6.10.1 Backup Schedule

If a cold reset occurs, or if your battery goes dead, all of the data in the schedule manager will be lost.  So, it is very important to make a backup file every time you change your schedule.  To backup your schedule, go to backup schedule, open the menu by pressing space-m (dots 1-3-4) or F2.  Then, use the up and down arrow keys (space-1 or space-4), and find backup schedule.  Then, press enter.  You can also press u (dots 1-3-6) while you are in the menu to get to backup schedule.  Or, you can press enter-u (dots 1-3-6) to activate this function without calling up the menu.

If you already have a backup file, you will see the message "Backup file already exists. Backup? yes."  If you have made any changes to your schedule, press enter here to create a new backup file.  If you want to keep the previous backup file, press space-4, locate no, and press enter on it.  If you make a backup file again in the schedule manager, you will have a new backup file with the extension DAT, and you will have another file with the extension BAK (which originated from the previous schedule.dat.)

6.10.2 Restore Schedule

If you want to restore your schedule after a cold reset, press space-m (dots 1-3-4) or F2 to call up the menu, and use the up and down arrow keys to find restore schedule.  Then, press enter on restore schedule.  Or, you can press r (dots 1-2-3-5) while you are in the menu to find restore schedule.  You can also press enter-r (dots 1-2-3-5) to activate this function, without calling up the menu.

If you activate the "restore schedule" function, and you already have an existing schedule, you will see the message "schedule file already exists. Which do you prefer? append?" If you press enter here, you will have a new schedule with the backup file appended.  If you press space-4 once and press enter on overwrite, you will have a schedule restored from the backup file.  For example, let us assume that you have a schedule for days 1 - 3 in your schedule and you have a schedule for days 1 - 5 in your backup file.  If you select append, you will have a schedule with 8 days.  In this case, three days of the schedule could possibly be redundant.  If you select overwrite, you will have days 1  5 from your schedule back-up, and days 1  3 of the original schedule will be deleted.  If you don't want to append or overwrite, press space-4 once more, locate cancel, and press enter on it.

6.10.3 Setting Backup Option

To backup your schedule, you can backup your schedule manually by activating the "backup schedule" function.  You can also backup the schedule automatically by activating the "setting backup option" function.  To activate the setting backup option function, press space-m (dots 1-3-4) or F2 to open up the menu.  Next press space-4 or space-1 repeatedly to locate "setting backup option."  Then, press enter on setting backup option.  Or, while you are in the menu, you can press e (dots 1-5) to jump directly to setting backup option.  You can also activate the setting backup option function without opening up the menu by pressing enter-e (dots 1-5).

If you activate this function, you will see a dialog box.  The dialog box has three controls, "backup mode radio button," a "confirm" button, and a "cancel" button.  You can switch between controls by pressing tab (space-4-5) or shift-tab (space-1-2).  To move between the radio buttons, you can press space-1, backspace, space-4, or space.

The backup mode has three radio buttons:  "always backup changes when exit," "manual backup," and "prompt backup changes when exit." 

1) If you select the "always backup changes when exit," a new backup file will be created automatically if you have modified your schedule or added other information before exiting the schedule manager.

2) If you select the "manual backup," a new backup file will not be created, even though there have been changes made to your schedule.  If you select this option, you can only make a new backup file by using the "backup schedule" menu.

3) If you select "prompt backup changes when exit," you will see the message "backup changes? yes?" if you have modified your schedule or added other information before exiting the schedule manager.  If you press enter on yes, a new backup file will be created, and you will exit the schedule manager.  If you press space-4 once, and press enter on no, you will exit the schedule manager, and a new backup file will not be created.

You can change the backup mode if you press enter after focusing on one of the three radio buttons.  Or, press tab (space-4-5), and press enter on confirm.  The default backup mode is set to "prompt backup changes when exit."

6.11 Setting Alarm Option

You can open the set alarm option dialog box by pressing enter-o (dots 1-3-5), or by pressing enter on set alarm option in the menu by pressing space-m (dots 1-3-4) or F2 in the schedule manager.  This dialog box has a list of alarm option fields, a confirm button, and a cancel button.  Alarm option fields include alarm duration and alarm repeat interval time.  You can move between these fields by pressing space-1 or space-4.  You can access the confirm and cancel buttons by pressing tab (space-dots 4-5) or shift-tab (space-dots 1-2).

6.11.1 Alarm Duration

With this option, you can change the duration of the alarm sound.  You can set this option to a value that is between 5 and 600 seconds.  The default value is set to 30 seconds.  You should enter the number in computer Braille or regular grade 1 Braille, without a number sign.  Press enter to save the changes, and exit from the dialog box.  If you want to set the alarm repeat interval time in the next field, you should press space-4 to move to it.

6.11.2 Alarm Repeat Interval Time

When the alarm goes off, if you do not stop it by pressing backspace-enter, the Braille Sense will keep giving you a notice about the appointment after a specified time interval.  The alarm repeat interval time option allows you to change this interval.  You can set the value anywhere from 1 to 60 minutes, and the default value is set to 5 minutes.  When you want to change the value, type in a number between 1 and 60 in computer Braille, or regular grade 1 Braille. You can type these numbers without a number sign.  After entering the number, press enter to save the changes, and exit from the dialog box.  Or, if you press tab (space-4-5), the Braille Sense will move to the repetition times button.

6.11.3 Repetition Times

The alarm will make a sound as the amount of time that you changed the alarm duration and it then stops. After a specified time interval, you will hear again the alarm sound. 

"Repetition times" is a field, which allows you to decide how many times the alarm will sound. You can set the value from 1 time to 10 times, and the default value is set to 3 times. To change the value, you type in a number between 1 and 10.  After entering the number, you press tab (space-4-5), and press enter on the confirm button. 

Or, if you press enter" on the Repetition times edit box, the changed options will be saved, and the dialog box will be closed.

An alarm will repeat according to the number of times that you set for this option and will then stop automatically.  The Braille display on the Braille Sense will also display the date and title for the alarm.

6.11.4 Confirm

By pressing enter on the confirm button, you will save the changed settings, and close the alarm option setting dialog box.

6.11.5 Cancel

If you press enter on the cancel button, or press space-e (dots 1-5) or space-z (dots 1-3-5-6), the previous option settings will be restored and set alarm option dialog box will be closed.

6.12 Synchronizing With Microsoft Outlook

The schedule manager can be synchronized with Microsoft Outlook on your personal computer to help you keep track of your appointments.  For a more detailed explanation of how to connect the Braille Sense to your computer, and for more information on how to use ActiveSync, refer to chapter 16.  You should take the following steps in order to synchronize the Braille Sense with Microsoft Outlook:

1)  Download and install ActiveSync on to your personal computer.
2)  Connect the Braille Sense to your personal computer, using a USB cable.
3)  If the partnership dialog box opens on your PC after you connect the Braille Sense to your PC, select yes, and press the next button on your PC.
4)  Then, you will be asked for a device name.  Type in BrailleSense (or whatever you would like to call the Braille Sense),  
5)  Press the next button.  Then, the program list dialog box will be displayed on your PC.  Click on the check box that is located next to calendar.  Note that the other check boxes should not be checked.  Press the next button.
6)  Then, the synchronization between Microsoft Outlook and the Braille Sense is complete.  Please check the contacts in Microsoft Outlook and the Braille Sense.

6.13 Hot Keys for the Schedule Manager

1) Add Schedule
(1) Move between fields
Move to the next field:  Tab (space-4-5)
  Move to the previous field:  Shift tab (space-1-2)

Hot keys for the Commands
  Find schedule:  Enter-s (dots 2-3-4)
  Alarm option:  Enter-o (dots 1-3-5)
  Exit:  Space-z (dots 1-3-5-6)    
  Backup schedule:  Enter-u (dots 1-3-6)
  Restore schedule:  Enter-r (dots 1-2-3-5)
  Setting backup option:  Enter-e (dots 1-5)
     
2) Find schedule
(1) Hot keys for the commands
  Add schedule:  Enter-I (dots 2-4)
  Alarm option:  Enter-o (dots 1-3-5)
  Backup schedule:  Enter-u (dots 1-3-6)
  Restore schedule:  Enter-r (dots 1-2-3-5)
  Setting backup option:  Enter-e (dots 1-5)
  Exit:  Space-z (dots 1-3-5-6)
     
3) Move keys in the search result list 
(1) Move from a appointment to another in the schedule list
Move to the previous a in the same day: up arrow key (space-1)
Move to the next appointment in the same day: down arrow key (space-4)
Move to the first appointment in the same day: Space-1-3
Move to the last appointment in the same day: Space-4-6
(2) Move from one appointment to another in all the appointments 	registered
  Move to the previous schedule: Space-2
  Move to the next schedule: Space-5
  Move to the first schedule: Space-2-3 or space-1-2-3
 Move to the last schedule: Space-5-6 or space-4-5-6
(3) Hot keys for the commands
  Add schedule:  Enter-I (dots 2-4)
  Edit schedule:  Enter-m (dots 1-3-4)
  Delete schedule:  Space-d (dots 1-4-5)
  Alarm option:  Enter-o (dots 1-3-5)
  Backup schedule:  Enter-u (dots 1-3-6)
  Restore schedule:  Enter-r (dots 1-2-3-5)
  Setting backup option:  Enter-e (dots 1-5)
  Save schedule as file:  Enter-t (dots 2-3-4-5)
  Print schedule:  Space-p (dots 1-2-3-4)
     
4) Cancel / Exit
(1) Cancel:  Space-e (dots 1-5)
It cancels the current job or setting like the esc key on a personal computer.
(2) Exit:  Space-z (dots 1-3-5-6)
Exit from the schedule manager.  It can be used as cancel key for any function.




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